Bring resources to share with other MCC’ers from your ministry!

Resource Exchange Guidelines 

We celebrate you at our Friday, July 5 Resource Exchange.  If you are sharing a resource, prepare this way:

At the event:

  • Prepare to staff ½ of a 6-foot table with your information and someone to share your resource.
  • We welcome multiple resources from each church. If you have more than one resource to share, ensure you have one person minimum for each resource you bring.
  • During the event we recommend you staff your table with two people if possible so you can take advantage of the other resources around you.


This conference is a Green event. We will coordinate with you on your resources before the event.  Some of our Go Green Suggestions are:

  • Create business card sized, Half-page or Single-Page handout with your resource highlights and email/contact info.
    • MS Word or PDF format
  • Participate in electronic file sharing.
    •  (Pre-Conference or On-Site Submission instructions below)

Please use the accessibility guidelines below for all documents.

Resource Submission Instructions

Thank you for submitting a resource for our Resource Exchange.  You are submitting the full resource document to MCC General Conference staff/volunteers to make sure we have them available to everyone after conference. For example, you may prepare a half-page summary of a sermon series as your handout and provide the entire text of the sermon for our Resource Exchange files.

There are two ways to submit resources:

  • Pre-Conference Submission via email
  • On-Site Conference Submission – at the Registration Desk

Name your files with the following:

Resource Category_Resource Name_Church Name

Example: Church Administration_BoD Training_First Flight MCC


Electronic Submission On-Site Conference Submission
·      Email your file to us at ·      Print a single or double-sided copy of the resource document ·      Bring your printed document to us at the registration desk
·      Volunteers will save the document into the correct location ·      Volunteers will scan and save the document into the correct location

Accessibility Document Guidelines

In order to fully understand making something fully accessible, a useful trick is to go to a presentation and close your eyes, wear sound protecting earphones and assume you cannot stand.  You will be surprised how many times ableist or exclusive language, or actions are used.



  • Try to assume that nobody can see the presentation and explain everything you can e.g. when you say ‘over there you will find….’ Please describe where over there is (to your right/left, in front etc.)
  • Do not nod or use hand gestures without describing them – say yes or I agree as well as nodding or raising your hands in celebration – perhaps say yay at the same time so that someone who cannot see can understand what is happening in the room.  The same goes for if something happens in the room that was visual, describe it
  • When using gendered terms – please try to use ‘community’ rather than ‘brothers or sisters’, gender is fluid not binary – also ‘guys’ could be replaced with friends/ everyone/team/volunteers etc.
  • Please face the audience when you are speaking because this helps with lip reading
  • Don’t assume that because someone seems distracted that they are – sometimes people need to keep busy with their hands in order to concentrate!
  • If you are going to use ‘We’ language – ensure it is relevant to the people you are presenting with.  ‘We’ should never be used as language to describe a whole room.  For example, we the presenters, would be easier understood if is was said just like that, rather than ‘we’.
  • Try not to use ableist language such as ‘let’s stand up and stretch for a while’ (please feel free to have a stretch break).  Have a look around could be changed to ‘go and experience it..’


  • JPEG images do not work for assistive devices
  • If there are words in images that are not text – please try to put the text in the powerpoint too – images do not always come across and the assistive devices do not know to read the words.  For example, if we are singing a song, if the words are in an image and not text, then the person using an assistive device will not be given the words.  You can use Alt Text – in there you can put a descriptor if necessary.
  • If powerpoints could be saved as a powerpoint and a PDF, that way, each person can choose which way they can download this.  (Please see deadlines below)
  • Make sure color is not the only way to convey a message – people who are color blind or blind may miss important messages

Printed Material:

We have people who need large print – please ensure that it is a minimum of 18 font and BOLD and no more than 6 inches across the page (which helps with magnification).  Text should be left hand aligned not centered or justified and should have one and one fourth to double line spacing. Text should also be strong and clear, preferably Helveticaor Ariel.  If possible, use off white paper, definitely not shiny paper.

Questions? Email us at